Moving from one office space to another can be a full-time job in itself. Don’t let the stress of moving interfere with the work you’re paid to do. If you stay on top of your move, it can actually be a quick, well-choreographed and smooth transition into a bigger, better office space. There are a few moving tips you should know before you start packing boxes that will keep your move feeling professional.
Start with a Cleaning Session
The last thing you want to do is move all your built-up clutter from your old office to your new one. Spend twenty minutes at lunch one day and sort through all your old paperwork. Recycle what you absolutely can’t live without, or take advantage of your office’s scanner and save your information on your laptop. Moving is a perfect excuse to reorganize your office space.
Pack Your Furniture First
Have loose papers lying around? Don’t box them up; put them in your filing cabinet! The stapler and label-maker should be put inside your desk. You should pack your furniture before you start stuffing your items in boxes. It will save you room, time, and effort during the move.
Learn About the New Space
You should learn as much as you can about your new office space before you move. Will you have enough room in your new office for the potted plant? Should you simply bring your framed pictures home with you or will your desk have enough room to display them? Knowing the space you’ll be moving to will help you to know what you should and shouldn’t expect.
Hire a Moving Company or Other Moving Services
Are you the one planning the office move? Hire a moving company or consider your options for other moving services. For example, did you know that you can have someone come in, disassemble the desks and chairs and reassemble them in the new office space? Hiring disassembly services and a moving company can make the moving process much easier.
Communicate with Your Employees About Your Expectations
Do you expect everyone to move their own computers or are you planning on having the moving company take care of that? Your employees should know what is expected of them before the moving process begins. If you want them to pack and ship their own desk accessories, let them know far in advance so the process is smooth, and offer advice for what shipping service they should use.
The key to a smooth move in your office is communication. All employees should know well in advance when their turn to move and pack will be, and what is expected of them during the process. If you communicate exactly what you want and you are available to answer questions from your employees before the move begins, you should be able to avoid any issues associated with moving miscommunication. Preparation and professional assistance are the best way to make your office move successful.